How will you be the change?

We believe every role is essential to providing that peace of mind for our customers - whatever part of the business you’re in. Because every role plays a part in driving us further. And everyone can be the change. That’s how deliver value for our customers, and building systems that lead the way

And as a Facilities Administrator with Bellrock, you’ll do it by…

• Carrying out scheduling and progressions, ensuring the tasks that are due are scheduled for the correct day and time slots, utilising the engineering workforce efficiently.

• Liaising with client where necessary.

• Ensuring that engineers are in attendance and chase for completion.

• Receiving client requests for additional or reactive attendance, raising a record and progressing that record through its various stages.

• Selecting the correct engineering attendance, chasing for completion within SLA’s through to financial closure.

• Liaising with contract manager when progressing quotations, producing the final presentation document for approval.

• Raising purchase orders for both materials and subcontracted services as required, utilising the company’s preferred suppliers list and procurement department when necessary.

• Providing accurate and timely data for reports to be used internally and externally as required.

• Liaising with and communicate daily with engineering delivery and contract management to ensure that all are fully aware of location of staff and status of works.

• To provide an excellent level of client and customer focus, through all contact channels

• Notice Board information updates – Manage all site Notice Boards.

• Team Engagement & Events organising & Management.

• Any further Reasonable Tasks as required.

What does it take?

If you’re ready to be the energy that helps us build our business, share our success, and really own it as a Facilities Administrator, you’ll need…

Essential:

• Good planning and organisational skills, the ability to work unsupervised will be essential to ensure the department operates efficiently and that all systems both electronic and manual are maintained.
• Communications with both internal and external personnel will be a key requirement.

Your core qualities and attributes:

• Keen eye for detail.

• Willingness to learn.

• Work well in a team as well as using your own initiative.

• Flexible approach and the ability to work to deadline.

• Good level of computer literacy.

• Ability to prioritise workload and manage working time effectively.

• Excellent communication skills, verbal and written, including a good telephone manner.

• Have good customer service skills and can communicate clearly and effectively with all levels of management.