Contract Administrator 

At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems. But with peace of mind. And we unlock that by being technology-led, but people-driven. So when you’re part of Bellrock, you’ll get everything you need to be your best at work - because our people are the heart of our business. And we’re all about helping them to shine.

The opportunity has arisen for an Contract Administrator to join our team, based in Leeds. Your purpose is to provide admin support to the contract manager as well as managing and maintaining all contract files.

How will you be the change?

We believe every role is essential to providing that peace of mind for our customers - whatever part of the business you’re in. Because every role plays a part in driving us further. And everyone can be the change. That’s how deliver value for our customers, and building systems that lead the way

And as a Contract Administrator with Bellrock, you’ll do it by…

• To gain full knowledge of all contract details appertaining to the sites managed by the Contract Manager (CM) and administered by the Contract Support Administrator (CSA). 

• To maintain and manage all contract files relating to the above. 

• To manage all red reports relating to the CM and CSA to include prioritising of urgent reports, obtaining more detailed information from engineers concerned, obtaining full details of parts required within reports and establishing best prices and availability of said parts. To prepare CAFM based quotations on template formats for authorisation by CM and CSA and to dispatch to appropriate clients. 

• Compilation of monthly reports in line with issue dates and clients’ expectations, including printing, binding and dispatching where appropriate. 

• Attendance at monthly meetings where required – potentially at client’s desired location – with the CM and CSA. 

• Compilation and distribution of site log books as required by the contract. 

• Management of and engagement with subcontractors and subsequent feedback administration. 

• Monitoring of emails in line with duties. 

• Verbal liaison with clients and management where required and taking and relaying messages. 

• Management of diaries. 

• Production of method statements and risk assessments where required. 

• Raise purchase orders for supply chain. 

• Liaise with clients to arrange access for engineers and sub-contractors. 

• Attend training courses and complete on line training with safety media as required. 

• Assist with invoicing and any invoice queries – either purchase or sales. 

• Support staff during annual leave or sickness, as a result, leave to be coordinated with other team members to avoid short staffing issues. 

What does it take?

If you’re ready to be the energy that helps us build our business, share our success, and really own it as a Contract Administrator, you’ll need…

• IT literate, particularly word and excel.
• Customer Service.
• Data analysis and reporting.
• Some knowledge of health and safety would be beneficial.
• Ability to work without constant supervision.
• Able to prioritise and delegate tasks.
• Flexible and positive approach to team working.
• Good timekeeping